Document Capture

The beauty of Quadax's Enterprise Content Management solution is that it captures and manages all the documents critical to your business processes. Paper documents, forms, faxes, and more are ingested into the solution for easy retrieval.

The Quadax ECM Professional Services team goes through an extensive project discovery to identify the applicable methods for capturing various document types. The methods include both eDocument import and document imaging.

eDocument Import

Your company may store digital content in many different formats and systems, with no efficient way to search across all of them. The ECM Professional Service team creates electronic interfaces to ingest various types of electronic documents (eDocuments) into an integrated content management system. Once imported into the system, the eDocuments are immediately available to business applications and processes.

The ECM solution can import both structured and unstructured eDocuments. Through the use of special formatting techniques, unstructured content in eDocuments can be rendered in an ergonomically readable format. The following are some examples of both types of digital information.

Structured eDocuments:

• Microsoft Office Documents
• PDFs
• Faxes
• Lockbox (remittances, correspondence)
• Electronic Medical Record (EMR)/Electronic Health Records (EMR) feeds
• COLD (computer output to laser disk) information
• .wav and .wmv files

Unstructured eDocuments:

• Healthcare EDI transactions
  › HL7 messages
  › 835s
  › 837s
• XML

Document Imaging

Document imaging converts your paper documents into searchable, retrievable digital formats. The ECM Professional Services team analyzes each client's document imaging needs to determine the most efficient scanning solution. The assessment covers protocols for document separation and scanning, with a goal to maximize efficiencies in the process.

Scanning solutions

Quadax offers robust scanning solutions and the hardware to fit your document capture needs. We offer a full line of scanners and applicable maintenance agreements from industry-leading manufactures.

OnBase Scanning

Designing for efficiency

The ECM Professional Services team can provide redesign recommendations for forms and documents to make them more conducive to scanning. Efficiencies can be achieved by simple measures, such as adding a patch code to the face sheet. When stacks of documents are scanned, the patch code signals the beginning of a new group of documents (such as all pages for a single patient), avoiding the labor-intensive job of inserting a separator page between each patient's documents.